Development of a payment schedule
Development of a payment schedule in 1C or BAS for planning and monitoring a company’s cash flow.
A payment schedule helps track upcoming payments, monitor cash balances, and make timely financial decisions.
This tool is particularly useful for companies with a large number of payments, where it is important to understand cash flow in advance and avoid cash flow gaps.
Estimated cost: 8 000 ₴
Why the payment schedule in 1C is better than Excel spreadsheets
Many companies start keeping a payment schedule in Excel, as it is the easiest way to track upcoming payments. However, over time, the number of transactions increases, the spreadsheets become complex, and the information in them often becomes outdated.
Unlike spreadsheets, the payment calendar in 1C is generated based on real data from the accounting system.
This means that the calendar automatically displays:
As a result, company management always has an up-to-date view of cash flow without having to manually update the data in spreadsheets.
What is included in setting up a payment schedule
The following tasks are being carried out as part of the development:
When a company needs a payment schedule
A payment schedule is particularly useful for companies that:
Payment Schedule in 1C for Financial Planning
A payment schedule is a financial planning tool that helps monitor a company’s cash flow. It allows you to view upcoming payments in advance, plan expenses, and estimate the available balance in accounts.
In many companies, the payment calendar is initially maintained in Excel, as it is a simple and accessible tool. However, as the business grows, the number of transactions increases, and maintaining the payment calendar in spreadsheets becomes cumbersome. Information must be updated manually, and the likelihood of errors rises.
This is precisely why many companies are switching to a payment calendar in 1C, where data is generated automatically based on accounting documents. The system displays all scheduled payments to suppliers, expected receipts from customers, and other financial transactions.
Maintaining a payment calendar in 1C
When properly configured, maintaining a payment calendar in 1C allows the finance department and company management to receive up-to-date information about future payments. The system displays planned expenses and receipts, and also helps forecast the cash balance as of a specific date.
This is especially important for companies that handle a large number of financial transactions on a daily basis. Using the payment calendar allows you to identify potential cash flow gaps in advance and make decisions regarding cash flow management.
Configuring the payment calendar in 1C
Proper configuration of the payment calendar in 1C requires consideration of the company’s cash accounting structure and the specifics of its financial processes. During implementation, it is important to define the data sources from which future payments and receipts will be generated.
For example, the following can be automatically included in the calendar:
- payments to suppliers.
- tax payments.
- payroll payments.
- receipts from customers.
- internal financial transactions.
This allows you to create a convenient tool for daily financial monitoring.
Payment Calendar in 1C – Comprehensive Automation
In the 1C Comprehensive Automation and BAS systems, the functionality of the payment calendar can be expanded with additional settings. For example, you can add analytical breakdowns, cash balance forecasting, and additional reports on financial flows.
IntegraBAS Solutions develops and configures the payment calendar in 1C, taking into account the company’s accounting structure and business processes. We configure the system so that financial information is generated automatically and is easy to analyze.
As a result, the company receives a tool that helps plan payments, monitor cash flow, and make more accurate financial decisions.